So, you’re looking for the best Chromebook email app so you can check and compose emails with efficiency, speed, and style.
Look no further. You’ve stumbled upon a goldmine of email apps. Seriously.
I used to personally just have Gmail open on a single tab in Chrome, and I’d check it whenever I saw the number change.
Does this sound like you? Perhaps I’m just a noob.
Other times, I had it as a pinned tab and I’d look for the little blue circle to signify new email has arrived.
Then I thought to myself: “I wonder if I can make email any better on my Chromebook.”
And that’s when this list was conceived.
Enter the list.
Last updated: 2/27/23. Updated for 2023. Removed some apps and replaced them with highly-rated ones.
The best of the best email apps for Chromebooks
So that’s when I started experimenting with different email apps built for Chromebooks.
I just did a search for “email” on the Chrome Web Store. Lo and behold, there were a literal ton of different apps and extensions made just for email.
Yup. If you want to do more than just going to your inbox to check your email, use an extension or app to supercharge your emails.
I tried just about under a dozen of them and kept the good ones (I now just use three), and eliminated all the bad ones (some of them were just crap- privacy issues, didn’t fetch messages, didn’t update, didn’t support multiple inboxes, or didn’t have any support from the developer).
So now I’ll give you the knowledge so you can save yourself some time (and major headache).
I’ve compiled them all into this list. I’ll briefly go over each one with the features, pros, and cons (if applicable).
You can decide which ones interest you and try them out. Hopefully, you’ll find an awesome new email app for your Chromebook.
Anyway, let’s get started already.
Here’s the list of the best email apps for Chromebooks based on my personal input and reviews around the web.
With people remaining in a WFH environment, email efficiency is critical for handling those dozens of emails per day.
Email management and organization is simple with the power of Chrome extensions.
A note on privacy
If your work requires that your emails remain private or confidential, be sure to review these extensions before you start using them for your sensitive data.
Note that third-party extensions are usually NOT certified for things like HIPAA compliance.
1. Inbox by Gmail
This was actually the first one that was recommended to me and is one I still use on a daily basis.
Inbox used to be invite-only, but now it’s available for anyone to sign up with.
One of the best-looking inboxes ever
What you’ll notice first is the super clean layout.
If you’re familiar with other popular Google products like Docs, Sheets, or Slides, you’ll notice right away that the UI looks very similar.
It’s almost like a hybrid of your Gmail inbox and a regular webpage.
The main goal of Inbox is it displays the most important information without you having to actually click on the message and opening it. You can see everything at a glance. Flights, shipping information, photos, videos, phone numbers, reminders, and everything else are shown right on the page.
You have your inbox perfectly laid out for you in a webpage format. Everything is nicely fitted into rows.
Images, media, and other files are shown directly on the page, without you needing to click on the email to see them. You have the sender’s contact information on the very left followed by the subject and a snippet of what’s in the message body.
Purchases that you’ve made are shown directly on your homepage.
Photos you’ve received are displayed in a horizontal row.
Phone numbers are shown directly on the page.
It’s all laid out in a very organized fashion that’s easy to skim.
Awesome search function
At the top of the page, you have a nice little header bar that allows you to switch between all your different folders and inboxes in a snap.
You can switch between your primary inbox, social, promotions, Snoozed messages, Reminders, and any other folders you create. You also have a huge search bar right at the top so you can find any email easily. You can search for more than just the message body- it also finds images, phone numbers, and even contact details of people you’ve been emailing.
The search feature is a huge plus to using this app instead of other email apps. It lets you find nearly anything and it works intuitively.
I could find addresses of people by just remembering the street name. It also shows the search results right away rather than having you look through dozens of emails. This is another huge plus.
Regarding Reminders, you have the ability to set them for individual messages so you’ll be reminded to reply to them later. No more drafting them to remind yourself. I don’t think any other email app has the relevance algorithm to match.
You can find old, new, and emails with just a few lines of text quickly when you need to retrieve that one message you can barely recall. The search feature is top notch.
Snooze emails for later
You can also Snooze emails as well which will basically put them on pause until you’re ready to reply to or take care of them.
It lets you choose a specific day and time, or even a place. Or you can use preset templates like tomorrow, next week, someday, etc. The Snooze feature also applies to Reminders.
It’s useful if you need some time away from replying or if you’re busy (who isn’t?).
For example, if you’ve set a Reminder to reply to a group message when you get back from work.
But when you got off work, your friend invites you out to eat spontaneously. You can snooze the reminder so it’ll pause itself and you can take care of it later.
It’s better than deleting it (because then you won’t be reminded), and it’s better than marking it as complete (but you never completed it).
Snooze is an awesome feature I wish more Chrome email apps and extensions had.
Inbox by Gmail as bundles similar related messages into one thread so you can reply to them all at the same time. Or you can delete them all with one click.
If you don’t like the layout, you can switch to a grid layout as well.
Inbox is the same as your Gmail inbox, but it’s displayed in a different format.
You still get all the same features and essentials you’re used to in Gmail, but it just looks a lot prettier. It’s built by the same Gmail team, so all your original messages are there. It’s fully connected and integrated with Gmail, so you don’t have to worry about losing any emails, contacts, images, or other data.
Fast-loading email, but not very “personalized”
The best part about it is that it loads a lot faster than Gmail.
Because it’s actually developed by Google, it’s fully compatible with their Gmail inbox. It works smoothly, fetches emails properly, and never had any issues sending, viewing, or archiving any messages.
Inbox isn’t really an email app by itself, but rather an extension of Gmail (or at least that’s what I call it).
The only issue I had with Inbox is that it doesn’t offer a “cozy” compact view. This is my only gripe with otherwise a perfect email app.
I know, Inbox is supposed to show all the good stuff right away. That’s the point of the app.
And to do this, it has to have a layout that’s large enough to encompass it. It needs specific rows and dimensions to correctly show all the important stuff. But often, I found that this isn’t optimal for all users of Inbox.
For instance, if we had the option to choose what we want to be shown, that would help personalize your inbox and save time.
I don’t really send or receive many images, and the ones I do receive are usually spam. If there were an option to hide images or make them smaller, messages containing images wouldn’t take up so much space.
It’d be nice to have everything displayed in a more compact version, but still be able to see all the important stuff at once.
And this is possible by having the options to choose what’s important to us, because by default the app assumes we all have the same interests in our inboxes. The ability to tick and untick specific elements to give them more or less emphasis would be amazing to have.
Regardless, Inbox by Gmail is still an app I use daily even with these minor complaints.
It’s fast, intuitive, and organizes your messages automatically. It’s one of the best email apps for Chromebooks on the Chrome Web Store.
Check it out. Get Inbox by Gmail and pretty up your inbox.
Update: Google has retired the Inbox by Gmail app. Since then, there hasn’t been a replacement that could really do everything the app used to do.
Most users have just gone over to using regular Gmail, however, if you’re cool and hip, here are two alternative replacements to Inbox by Gmail you may want to check out:
2. Easy Disposable Email Address
Sometimes when you want to sign up for an account on a website we’ll probably never use again, you just want to use a fake, disposable email address to get the whole registration process done.
You don’t want to give out any personal information nor your real email account so you don’t get spammed with useless messages that you’re not interested in.
That’s where this app makes it easy. Super easy.
There are many sites that do this already, but if you constantly need new email addresses that are single use and then throwaway, having an extension built into Chrome makes it a lot easier.
Kind of niche, but it’s nice to have an efficiently way to create throwaway emails when you don’t want to sign up for some spam service or give out your real email. Privacy is everything nowadays.
Automatically create temporary email accounts
All you need to do is right-click in any email address field and it automatically generates a disposable email address so you can proceed with whatever you’re doing.
It generates a valid address so the form will validate it properly.
It’ll then automatically open a new tab in the background which you can click on and refresh to use that email address. This is perfect for sites that require you to confirm your address.
Now you have a temporary throwaway email address that you can use for spam, random signups, and sites that you don’t want to give your details to.
Use a variety of different email providers
You can customize it to change address providers if some are blocked.
It’s also smart enough to automatically attempt to create an account from different providers if the current one isn’t working.
Doesn’t require a lot of permissions
It requires minimal permissions.
Only sites that need an email address will be accessed and all other sites will be left alone. It also doesn’t take up many resources to run either- it only activates when there’s a valid address field detected.
This is a lot easier than creating a temporary email address, forgetting it, and then repeating it again the next time you need one. We’ve all been there. Now it’s easier than ever to make a throwaway email!
Get Easy Disposable Email Address and generate throwaway accounts with a single click.
If you’ve ever touched a Windows computer, you’ve probably heard of Outlook.
If not, it’s basically Microsoft’s take on email.
Outlook is one of the world’s most popular email apps (probably the most popular on this list) and is highly-regarded as one of the best. It features a modern design with an intuitive and easy-to-use interface that even beginners will have no problem getting used to.
A lot of work employers will require an Outlook account if they’re in the MS ecosystem. So if this is you and you’re forbidden from using the Google Suite of apps, download the extension to make it a lot easier to get emails from Outlook ported to your Chromebook.
An intuitive, minimalistic, clutter-free inbox
The design is clutter-free and fluid.
It loads quickly and smoothly with nice transitions and animations. It’s really a minimalistic email app at its core, but it has a bunch of features included for power-users.
Your inbox has the basic layout you’re used to: subject, message preview, date, and sender.
But when you actually click on a message and view it, you get a lot more information organized and presented in a nice little grid.
For example, if you’re looking at photos, Outlook will show them all in a grid and expand them when you click on them.
It seems simple, but a lot of other providers can’t even get this basic thing straight.
Outlook is very good for photographers, graphic designers, image editors, or any other professional that sends and receives a ton of visual data.
Easily and automatically import and update contact details
Outlook also updates your inbox feed with updates from your friends and family, such as Tweets from Twitter and Facebook updates.
It’s all integrated into your mailbox.
If you have a lot of contacts, you’re in good hands.
Outlook has an awesome address book that’s constantly updated and gives you information like name, email, phone, location, and even their social media handles for Skype, Facebook, Twitter, LinkedIn, Google Plus, and more. It does all of this automatically and fetches the information for you.
You can add contacts instantly from Facebook and Twitter to automatically populate your contact list.
Get all your emails in one place
The best feature Outlook has to offer is the ability to connect all your accounts into one central hub.
You can add email accounts from different email providers and have all your messages show up in one place.
Outlook supports the following email providers by default:
- Microsoft Exchange
- Microsoft Office 365
- Yahoo Mail
If you don’t use any of those, you can add your own account from nearly any provider in existence.
Having your messages all forwarded to one central app is super convenient and saves a lot of time. No more logging into multiple email accounts. Woot.
Exclusive integration with other apps
It also does a few nifty features that no other app can do.
Because it’s built by Microsoft, it’s easily compatible with a lot of Microsoft products- and it works well.
Here are some exclusive benefits that only the Outlook email app can do:
- It’s integrated with Skype so you can start a voice call or video chat. It works even if neither of you have Skype installed. It works directly from your inbox (kind of like Google Hangouts).
- You can open spreadsheets, slideshows, and even documents in a single click because it’s connected with Microsoft Office.
- You can back stuff up to SkyDrive. If you haven’t heard of SkyDrive, it’s Microsoft’s version of Google Drive. If you haven’t heard of Google Drive, it’s a cloud service that makes it easy to backup photos, videos, and other large attachments online. It saves to Microsoft’s secure servers and you can use it for personal backup or even allow others to view your files if you feel like sharing them. You get a basic 7GB of storage for free.
- The spam filtering is another feature I really like. I would even say it’s nipping at Google’s toes. Google’s Gmail has the best spam filter and email sorting I’ve seen so far. Outlook is almost there, but occasionally a spam message gets past their filter and I have to mark it as spam. But it’s a lot less than some other providers out there.
- Microsoft also states they don’t use any of your personal information in your emails (names, locations, conversations, etc.) for advertising purposes. All of it is kept confidential and isn’t sold to any advertisers.
Some of these app integrations may not work on a Chromebook because of software limitations. But if you’re using this app on the Chrome Browser with a Windows computer, you’ll likely get all the of the features.
Outlook is an amazing app that’s fully compatible for Chromebooks.
It’s the only other one I use besides Inbox by Gmail. I use Inbox for my Gmail messages, and Outlook as a central hub for all my other accounts.
Some companies still use Outlook exclusively and you’ll be forced to use it- so you might as well grab the Outlook extension for Chrome so you can pair it with Gmail or Yahoo.
If you’re looking for something that widely popular and has a lot of integration with all your favorite apps and websites, you should definitely check out Outlook.
4. Boomerang for Gmail
Next up we have an email app that’s geared towards marketing professionals, but it can also be used casually.
Boomerang is an email productivity tool. It lets you do some things you (probably) thought were never possible with Gmail.
Send your email at a later time or date
For instance, you can schedule your emails to be sent at a later time or date.
You compose the message, then you schedule it. It’ll then automatically send your messages even if you’re offline and not logged into your account. It’s an automatic email scheduler and sender that lets you put any email into a queue for later sending.
After it’s sent, you can use Boomerang to track the responses so you’ll be reminded to reply back to people who’ve responded to your email.
That’s probably the best part of Boomerang. Having the ability to schedule them and track all the replies is an email marketer’s dream (other than high inbox and open rates).
It also lets you get read receipts for your messages so you know when they’ve been read.
It’s similar to the “seen” function on Facebook messages or text messages. These read receipts work cross-platform as well.
This means it doesn’t matter if the person you’re emailing is on Outlook, Live, Hotmail, Yahoo, iCloud, or any other provider. You’ll still get read receipts so you can check if your email has been read.
And if they don’t, you can set an alert to remind you that your contact didn’t reply to your message. This way, you can either scratch them off your prospective client list or send a follow-up email.
Perfect for managing, sorting, and organizing a ton of emails
If you’re in a profession where you need to manage tons of emails every day (customer service, lead gen, sales, or even an Internet celebrity), you’ll be glad to know that Boomerang has a filter function called “Inbox Pause.”
It basically frees up your inbox from constant low-priority messages and only lets the important ones though.
You’ll get a notification about high-priority messages so you’ll only spend your time and energy on messages that matter.
The lower priority ones are sent to a custom folder or label temporarily, and then they’ll be brought back to their chronological place in your inbox after you turn off the feature.
It’ll seriously keep your inbox clean and free of clutter.
This is a very handy email app for any business professional. Even if you’re not a business professional but you still get lots of messages, Boomerang is one of the best email organization apps for Chrome.
Helps you write better emails
Another nifty feature is an AI robot that can guide you to write more persuasive emails.
It’s a virtual assistant called “Respondable” which acts in real-time right in your compose window. As you type, Respondable can actually predict ahead of time the chance of you getting a positive response. That’s some crazy AI.
It even offers a detailed analysis report as you type in layman’s terms.
This way, whether you’re an experienced marketer or you’re a new startup CEO composing a pitch to Forbes, you’ll know how to improve your copy in real-time as you type.
Respondable gives you tips and suggestions on how to improve your copy that’ll actually get responses or start a conversation with your prospective contact.
Boomerang can be useful for anyone- not just Internet and email marketers. Even the casual user can benefit from it.
Some of the benefits and uses of Boomerang include:
- Setting up important reminders (holidays, birthdays, parties, groceries, and even bill payments)
- Managing huge email campaigns
- Emailing tons of clients and keeping track of who responds
- Email follow-up reminders
- Scheduling emails to be sent at a later time or date
- Emailing people in a different timezone
- Checking if people are reading your mess
- Writing persuasive and effective copy
- Pausing your inbox from clutter and only receiving important messages
- Full integration with Gmail
Boomerang is a widely popular email app for Chromebooks.
It’s one of the best apps for email marketers, customer service reps resistive, internal communications, account managers, client relationships, project managers, project coordinators, sales agents, business owners, graphic designers, creative professionals, job seekers, or any other profession that requires constant communication with clients.
Oh, and let’s not forget the casual user who just wants to organize, schedule, track, filter, and pause their inbox. It’s awesome for them too.
Try out Boomerang and do more than ever with your inbox.
Here’s a video of Boomerang in action:
5. Inbox When Ready for Gmail
This one’s pretty cool.
What it does is hide your inbox until you click a “show inbox” button.
I know what you’re thinking: “what’s the point of this?”
Hide yo’ inbox, hide yo’ emails
Well, the truth is that a lot of people have Internet ADD (for lack of a better term).
There are tons of pictures, messages, posts, status updates, emails, videos, websites, podcasts, apps, and countless other entities that take up our precious time online.
For some people, it’s hard to focus on the task at hand when it’s so easy to get distracted online. That’s why developers have created apps to help us stay focused and be productive.
Inbox When Ready is one of those apps.
Its purpose is to hide your Gmail inbox so you don’t get distracted.
Let’s say you’re on a roll. You’re getting stuff done. You’re in the middle of a research paper. You need to look up a list of citations you sent to yourself earlier today. You pop open a new tab. You punch in “gmail.com.” You see that you have three new emails- one from your crush asking for a lunch date, and two emails from Facebook with messages from your friends.
You click on one. And…done. Productivity gone. Workflow interrupted.
Boost your productivity by blocking distracting emails
That’s where Inbox When Ready comes into play. It hides your email inbox unless you force it to show your messages.
This is useful when you just want to search your email archives or compose a new email- without seeing your inbox.
Keep your workflow going and keep your productivity up.
Perhaps you’re in the middle of a Pomodoro block and you’re not allowed to take a break yet. This email app will keep you from getting distracted by your inbox.
If you need to concentrate on a task and get stuff done, Inbox When Ready is a must-have app for your email.
It doesn’t read your messages and never stores any of your personal data. It requests the bare minimum permissions in order to be able to hide your Gmail inbox.
(Want more apps to help you get stuff done? Check out these productivity apps for Chrome.)
Ready to ignore that inbox?
6. Hunter for Chrome
Hunter is an app that lets you easily “hunt” down email addresses of specific people online.
It’ll find email addresses using public sources available, and then show it to you in a detailed list.
You’re probably wondering why you’d use this.
Well, there are two reasons I can think of right away:
- It’s not always easy to get in contact with people online. Emails are often hidden to prevent spam and unsolicited offers, partnership requests, pitches, ads, and bots. It can be difficult to get the email address of people behind a website- especially the higher-ups.
- It’s a convenient way to look up someone’s email address quick and easy. If you’re lazy (or bad at stalking), then that’s where Hunter comes in handy.
How it works is when you visit a website and you’d like to get contact information of the people running it (or contributing to it), you just press the Hunter app icon in your Chrome Browser.
It’ll then do its thing and fetch details using public records.
It’s not just an email address finder- get full names, job titles, and social handles
Hunter will attempt to find the email address of all the people related to the site.
It’ll look up results from different directories and compile it all into one convenient list for you to look over.
Hunter can gather details about a person such as:
- First name
- Last name
- Social network handles
- Work email address
- Job titles
You can also click on a button next to each entry to see the source of where this information came from. It’s all available online, but it saves you time from having to search, scan, and verify the legitimacy of your results.
When you perform a search, you can be specific or broad with your query.
If you want to narrow your results, Hunter lets you input in a first or last name. Or if you’re not sure about the names of people behind the site, you can just do a broad search and get all results of people related to the site.
Accuracy checking included
That’s not to say Hunter is always accurate.
It gives you a little signal color that tells you how accurate it thinks the results are.
If you get a lower confidence color, then you may want to double-check the results.
However, it really depends on the site you’re visiting and the people behind it.
If they’ve listed their contact details somewhere else on the web, Hunter will probably pick it up. If it finds the same data from multiple sources, it’ll give it a better confidence score.
When you get your results, you can also save each person to a list so you can compile of list of potential leads for your marketing purposes.
Useful for many different professionals
Hunter is free to use on Chrome.
The basic plan gets you up to 100 requests each month, and you can easily upgrade your account if you need more.
Hunter can prove to be very useful for:
- Business owners
- Sales teams
- Startups looking to pitch their product
- Internet marketers
- Email marketers
- Job seekers
- Various agencies
- Lead generation
- Creative professionals
Nonetheless, it’s an easy and convenient way to find someone’s email address. It saves you time, energy, and the frustration of verifying your own results and cross-checking with other sources.
Get Hunter and hunt down some email addresses.
7. Mailtrack for Gmail
Mailtrack is another email-tracking app for Chrome.
It’s similar to Boomerang, but if you want really good email tracking, Mailtrack is a nice alternative.
It doesn’t offer any of the extra bells and whistles boomerang does, but rather it focuses on just one thing- email tracking.
Check if your email has been read
It does a few things different than Boomerang.
For starters, it adds the infamous double checkmarks next to each entry. This is a common insignia that users of apps like WhatsApp will pick up right away.
For those who don’t know, here’s what it’s all about:
- A single green checkmark means the email has been sent successfully.
- A double checkmark means the email has been sent and read.
This lets you know exactly when your email has been read, and you’ll know if you sent it to the proper address that actually exists.
No more wondering if your message went through or not. If it didn’t you’ll get a gray checkmark (well, two actually since it’s impossible to read a message that didn’t get sent to the recipient).
Get detailed insights into your email’s performance
What Mailtrack for Gmail does differently is that it offers a lot of detailed information for your email read receipts.
For instance, if you hover over the checkmarks, Mailtrack will tell you:
- How many times the email has been read
- When the email was first read after you sent it
- When the email was last read
- Who the email was read by (useful for group emails)
- What device the email was read on
These apply to both single and group emails. You can get this detailed information for both. Now you can stop asking your workmates or classmates if they read your email. Don’t be a pest.
Mailtrack also lets you filter by emails that have been read and unread so you can sort them easily and follow-up.
Free to use
It’s very easy to use and has a nice, modern interface.
Mailtrack offers a free plan and paid plan.
The free plan lets you:
- Receive real-time alerts when your emails are read (via email or desktop notification)
- Email tracking reports (daily)
- Link tracking reports (see who clicked your links in your emails)
- Gmail and Inbox by Gmail tracking
- Unlimited email tracking
- Reminder system
This is more than enough for starters and will suit the needs of many professionals. The only drawbacks to using the free version are that an ad will be shown in your message signature and you only get basic support.
If you like it enough, you can sign up for the paid plan and remove the advertisement and also get premium support from the Mailtrack team.
Supports multiple browsers and platforms
The Mailtrack email app works with Chrome, Firefox, Opera, and Edge so you can install it on multiple browsers if you happen to switch between them frequently.
Don’t get this confused with the actual read receipt- you’ll get a read receipt no matter what device your recipient is using.
It’s also compatible with popular productivity apps like Yesware, Streak CRM, Dropbox, Sidekick Hubspot Sales, and Rapportive.
Try out Mailtrack if you need enterprise-grade email tracking that’s easy enough to use for the casual user.
I can see it being used by account managers, salespeople, client relationships, project coordinators, freelances, job seekers, classmates, workmates, and even internal communication within a team to make collaboration easier.
Check out Mailtrack and get read receipts for all your emails.
8. Right Inbox for Gmail
Right Inbox is an email app that’s built all around scheduling emails.
Sure, again, Boomerang is an app that also has the ability to schedule messages, but it’s not the only app.
Right Inbox is one of the most popular email apps for Chromebooks on the Chrome Web Store.
Schedule emails to be sent later
It lets you schedule emails to be sent at a later date (just like Boomerang), but it also lets you set up recurring emails as well.
This allows you to type up an email and schedule it to be sent later. Then you can set a reminder for that message so you’ll be notified to follow-up on it later.
The scheduling feature works well and gives you a ton of options.
When you’re typing up a message, you can choose to “Send Now” or “Send Later.”
After you choose to send it later, you can specify a specific time and day to send it.
Set up automatic recurring emails
With recurring messages, you can set up an email to be sent repeatedly for a specific period of time.
It’s very easy to set up recurring emails with Right Inbox:
Step 1: Type up the email.
Step 2: Click the recurring email button.
Step 3: Choose what day you want the email to recur. You can choose a specific day of the week, or a generic arbitrary day (like the first day of every month or week). Or you can choose from preset settings like daily, weekly, and monthly.
Step 4: Set the time for it to be sent and a time zone in case your recipients are in a different country (or all over the world).
Step 5: Pick a start date and an end date (or let it run endlessly) and schedule it.
And there you go. You now have a recurring email that’ll automatically send based on your settings. It’s that easy.
Automatically send reminders
It also a has a nice reminder feature that’s similar to Boomerang.
Right Inbox can automatically send you a reminder if your recipient doesn’t reply or to follow-up on a conversation in a few hours. This can be useful if you manage a lot of messages and you need to keep track of who replies and who doesn’t.
You can set the app to send you a reminder email for many different triggers:
- Remind you if your recipient doesn’t respond
- Star the reminder email
- Mark the reminder email as unread
- Label the reminder email as “Reminder”
- Place the reminder email at the top of your inbox
- Remind you about the conversation in two hours, tomorrow morning, two days, Monday at 8AM, or at a specific time
This feature is very handy and can easily boost your productivity. You’ll never forget about following-up on a conversation again.
Write private notes for each email recipient
Another feature worth talking about is the ability to set private notes.
These notes are attached to each individual email you send, but your recipient can’t read them. Only you can see them. It’s like a private sticky note for each message you send. You can jot things down like “warm lead” or “ask about puppies for sale after introduction.”
Whatever you need to remember about this person, you can write down in private.
It’ll automatically append to the message and you’ll be able to see your note attached to it (and again, they won’t see it).
Intuitive text input makes it feel like it can read your mind
There were two things about this app that I liked. The algorithm behind this is amazing and I don’t know what data harvesting they’re doing, but they’re definitely harvesting something to make it work like that.
The first is that it is that it integrates perfectly with my inbox.
The colors, theme, and even button sizes all look like they were built-in to Gmail.
The second is that it’s very intuitive.
For example, if you type in a custom time in any text field, it’ll automatically know what you’re talking about.
Let’s say you want to set up a scheduled message to be sent next Wednesday at 10AM (assuming it’s currently Thursday). You can type in any of the following and it’ll work:
- “Wednesday at 10AM”
- “10AM next Wednesday”
- “Next Wednesday at 10AM”
- “10AM Wednesday in New York”
- “Wed at 10AM in New York”
- “In 6 days at 10AM”
- “6 days from now at 10AM in New York”
You see how advanced that is? It just works. It even gets the timezones correct.
In 2021, with efficiency being everything for a WFH environment, being able to type a command and have it take care of everything is a timesaver.
Right Inbox is a feature-packed inbox app that’s full of handy tools that anyone can take advantage of.
Whether you’re a student, professional, or just a freelancer, you’ll likely be able to benefit from Right Inbox.
It’s fully compatible with Chrome and Gmail. It’s lightweight, fast, and eliminates clutter from your inbox.
We’ve covered three different apps for Chrome OS that overlap in features.
All of these email apps have similar functions, but some excel at specific tasks more than others:
- Mailtrack is the best at tracking emails and read receipts.
- Right Inbox is the best at scheduling emails.
- Boomerang is a jack-of-all-trades kind of app.
Boomerang does everything, but some other apps can handle specific situations better than Boomerang. It really depends on your purposes and what you need to do.
If you’re just interested in an app that can schedule all your outgoing messages, go for Right Inbox.
9. Checker Plus for Gmail
Checker Plus is an extension that easily lets you read, listen to, and delete messages without having to have Gmail open in its own tab.
You get instant notifications in real-time displayed in its own icon at the top-right of Chrome. You can see how emailed you with their profile picture (or even the one you assigned to them).
When you get a new message, the count increases by one. It’s nothing new and many apps use the same style of notification alerts, so you’ll be familiar with it right away. No learning curve needed. Woot.
So, you got a new email. Now what?
Well, you simply click on the Checker Plus icon and it’ll expand into a mini version of your Gmail inbox.
From here, you can read, delete, archive, or mark as read. You can do all this without leaving the current tab you’re on, and you can also easily go directly to your Gmail inbox by clicking a single button.
It has a compact, but readable design. It utilizes material design, which makes the look of it integrate with Chrome like it was built-in by default (if it were actually a part of Chrome, you wouldn’t be surprised).
Have your incoming emails read out loud
It also supports Push Notifications and event notification by voice.
Although not many people take advantage of the power of voice on their Chromebooks, for those who do, this is an amazing feature. For instance, if you’re watching TV, cooking dinner, or playing N64, you can optionally have your Chromebook read the contents of the entire email out loud.
How awesome is that? And it’ll even state the name of the sender.
So you can be cooking up a storm, watching Game of Thrones, or beating Bowser in Mario 64, and your Chromebook will automatically read any new emails you get:
“Bob says…hey, let’s get lunch tomorrow.”
I have voice notifications enabled because I work with different computers and my Chromebook at the same time.
It lets me know when I get a new message and reads it to me so I don’t have to stop what I’m doing just to read it. It’s a huge time saver because it easily lets you know if the message is urgent. If it’s important, you can reply immediately. And if it’s not so important, you can save it for later.
Voice notifications work for any device running this app. It’s not exclusive to Chromebooks. Whether you’re on Windows, Mac, Chrome OS or Linux, it’ll work. All you need is the Chrome Browser.
(This is a good reason to utilize the voice dictation feature on your Chromebook. It saves you time. I wrote a full tutorial on how to use voice commands.)
You can also have Checker Plus play a sound notification for new messages as well. Or have it play a custom sound that you upload. Or have it play your own voice recordings.
Filter and sort which emails are alerted
This extension also can be customized to monitor any labels.
You can have it monitor only specific labels that you’ve created or have it monitor official Gmail labels.
For example, if you have messages coming from work labeled as “work,” you can have Checker Plus only show notifications for those emails. Or if you have emails coming from your friends labeled as “friends,” you can have it only alert you for those messages. Think of all the possibilities.
(In case you didn’t know, labels are just Gmail’s way of filtering emails. They’re “labeled” according to whatever filter criteria you set up- sender name, sender email, subject, etc.)
You can easily have it sort out your emails in any way that suits your lifestyle.
Do you want to only get alerts for important business emails? Or do you only want to get notified of emails from friends? Or how about only from your significant other?
You can set it to filter out emails and alert you for only what’s important to you.
Compatible with multiple platforms and has a ton of support
If you’re using this on a Windows, Mac, or Linux device, you can also have it run in the background even when Chrome is closed and you’ll still get notifications for new messages.
This is perfect for those who have a Gmail account but don’t use Chrome or have it open all the time. It’ll run without the clutter of having a browser running just for the purpose of email alerts (which kind of defeats the purpose of this app- you might as well just have that single tab dedicated to email).
Checker Plus is compatible with both regular Gmail and Inbox by Gmail. And it also supports offline view for Gmail as well.
If you have more than one account (as many people do), no problem. It can handle multiple Gmail accounts and Google Apps accounts.
If you’re worried about apps snooping on your privacy, you’ll be glad to know that Checker Plus requires only the bare minimum permissions in order to function properly.
Checker Plus can be customized to your liking.
You can change nearly everything and enable or disable specific functions (some of which we’ve just covered):
- Choose a sound notification
- Choose a voice notification
- Change the of volume of notification
- Change the pitch of notifications
- Choose whether or not you want the email to be read out loud
- Choose how fast you want the email to be read
- Choose what you want to be read out loud (sender, subject, and/or message)
- Choose which emails are alerted
- Change the button’s, appearance, colors, and look of it
- Upload your own sounds and/or voice
- Add multiple Gmail accounts
One of the best-rated email checkers
It also has amazing support by the developer.
At the time of this writing, it has over a million users and is rated 5-stars.
The developer even lists “I’ll add your suggestions” as a feature in the extension’s description. This means he actively supports the extension and is constantly open to user suggestions in order to improve it.
So clearly, you can see that this email checker is one of the best and most popular extensions on the Chrome Web Store.
It’s free. It’s fast. It’s easy. It’s intuitive. And it works.
If you like it enough, you can unlock exclusive features by donating “any” amount to support the developer.
But that’s completely up to you. You still get a ton of useful, handy features by using the default “free” version. It’s an amazing app for managing and organizing your inbox.
It’s one of the apps I use daily and I’d recommend it to anyone because it’s so easy to benefit from.
Check out Checker Plus and never miss another email.
10. Gorgias Templates
Gorgias Template is an email productivity app for Gmail, Inbox for Gmail, Microsoft Outlook, Yahoo Mail, Facebook, LinkedIn, Fastmail, and Uservoice.
It helps you compose emails much faster by using premade templates and keyboard shortcuts that work directly in Gmail and Outlook.
If you’re in a profession where you need to deal with leads, clients, or prospective customers, you know that you end up writing the same messages over and over.
Rejection messages like “Thanks for your interest…” or prospective messages like “Hey, I saw your post about and I’m interested…” or even sales pitches like “For a limited time, get 10% off…” are all similar. Thus, it’s a time saver to use a template for all of these types of emails.
Insert snippets of commonly used phrases
Gorgias Templates aims to do exactly that- provide a way of creating templates and custom snippets to crunch down the time required to write an email.
You can save commonly used phrases into a snippet and have it inserted into any email with a keyboard shortcut.
For example, instead of typing out “If you’re interested, just let me know and we can get started.” You can just type “interest” and press the “Tab” key to “autocomplete” your message.
You just inserted an entire sentence into your email using a snippet and a hotkey. You can compose entire messages this way and save yourself some serious time.
How awesome is that? Sure, it saves you three seconds.
But think of typing up almost an entire email this way. And then think of all the emails you type.
Now think of all the time you save in total. Save your precious time and get more done. Don’t waste your energy. Increase your productivity. Get efficient.
Email templates, placeholder variables, and keyboard shortcuts
Now let’s talk about the templates.
If you write messages that are very similar in flow and layout, it makes complete sense to use a template.
This app provides you with the ability to create your own templates and create a keyboard shortcut for it.
This means you can compose an entire message within a few seconds.
Work in customer service? Respond to an inquiry with a few letters.
Scheduling an applicant for an interview? Send an acceptance email.
The amount of messages you (or your team) can respond to increases like crazy.You may even get more satisfied customers or clients because you got back to them so quickly.
You may even get more satisfied customers or clients because you got back to them so quickly.
You can even insert multiple templates within a single message.
Of course, not all emails are the same (even with templates). That’s Gorgias Templates includes variables. With template variables, you can change specific words or phrases in each email.
For example, a lot of messages start with “Dear FirstName,” (not to be taken out of context) and this extension easily allows you to replace “FirstName” with the actual name of the person you address the message to.
You can create message templates with these placeholder variables throughout it so when you compose a message, you can select that template with your custom variables and just press a keyboard shortcut to fill in those placeholders will the correct details.
You can use this for greetings, salutations, dates, times, events, locations, order numbers, tracking numbers, case numbers, inquiry numbers, names, addresses, phone numbers, and anything else you can imagine. You have the power to use the “canned” email responses and save time.
A lot of the productivity features in this email extension require that you use keyboard shortcuts.
But if you create too many, or if don’t want to remember them all, you can use an instant search function to find and insert any template, snippet, or variable you’ve created.
Write emails faster, increase productivity, and save time
This app was created for professionals in sales, customer support, and human resources.
But I can see it being useful for anyone that takes a good chunk of their day replying to emails in a very similar fashion.
Email templates with variables make replying a painless procedure and you’ll almost feel guilty about all the time you save.
Using keyboard shortcuts in your email inbox makes writing emails much faster. A five-minute message can be written in under a minute depending on how fast you can use it.
Freelancers, creative professionals, designers, business owners, writers, authors, and many other professions can take advantage of this app.
For those who work in teams, you can even share your templates and hotkey commands with your colleagues as well.
Even a casual user can take advantage of basic templates (“Sure, let me think about it…”) and save time.
You may argue that it makes your message impersonal, but that depends on how much effort you put into each email alongside using templates. You can still send premade messages and type in some extra sentences to give them a personal touch if you don’t want to sound too robotic.
If you want to save time and boost your productivity when replying to emails, you need to try out this app. Anyone who gets a ton of emails can benefit guaranteed.
It works for a variety of email platforms and runs on Chromebooks or any device that runs Chrome Browser. It’s also free to use.
Check out Gorgias Templates for Gmail.
An email app that puts everything in one place (Thunderbird alternative) for Chrome
Sadly, there still isn’t any extension that can do what Thunderbird did before it was abandoned by Mozilla. For those who don’t know. Thunderbird was basically an email client that fed all your email inboxes in one place. You could reply to emails across all your accounts and also read, archive, and delete them from one spot.
There’s a lot of Thunderbird lovers out there- with me being one of them back in the Firefox dominance days. The convenience of having all your inboxes ported to a single email program is a huge timesaver. But sadly, there’s no free alternative to it that works fluidly with Chromebooks that I could find.
There are similar extensions out there, and even a Thunderbird web-based client that’s compatible with Chromebooks, but sadly, none beat the real thing. If you come across something worth mentioning, please let me know in the comments.
Here are some alternatives you can check out:
- Thunderbird for Chrome
- Gmail POP3 email checker
- K-9 Mail (Play Store compatible Chromebooks)
Did you find your favorite new email app for your Chromebook?
And there you have it.
These are some of the best email apps for Chromebooks that I’ve discovered so far. I know I missing a few because there are literally hundreds of email apps on the Chrome Web Store.
If you have any other awesome email apps (or extensions- I use them interchangeably) to suggest that you find to be useful, just leave a comment. I’ll check it out and add it to this list.
Found this list useful (or not)? Leave a comment and let me know. I truly enjoy writing for you guys and any feedback is seriously appreciated.
Also, consider telling a fellow Chromie as well =].
Thanks for reading.
12 thoughts on “10 Best Email Apps for Chromebooks (Chrome) to SUPERCHARGE Your Inbox (2023)”
Oh my goodness! Impressive article dude! Thank you, However I am having troubles with your RSS. I don’t understand the reason why I can’t subscribe to it. Is there anybody having identical RSS issues? Anyone who knows the solution will you kindly respond? Thanks!!
I use Windows for work, Linux for fun, and Chrome OS more and more as the days go by. With that said, I was curious to see what was out there for email clients and after seeing these, I still recommend installing the Linux compatibility and then getting Nylas N1 email client. It’s clean, similar look to Mac’s mail client and also free. Give it a try.
Andddd, here we are in mid 2020, still without a good, simple, secure email client for Chromebooks that stores your emails locally and permits a unified view of multiple account inboxes.
I like K9 mail as a lightweight, fast, and simple email client, but it has a few major shortcomings for use on Chromebooks:
1) It doesn’t scale well to a tablet or laptop screen, and Users can’t chose fonts or more than a couple font sizes. On a Full HD laptop screen, it is not possible to get the text large enough to read messages easily. It badly needs an option for users to specify font sizes for messages.
2) One can’t cut or paste text (like phone numbers, addresses etc.) into or out of a K9 email msg. Very annoying.
This is a useful client, with great formatting options when composing email. A few things I despise about it however are:
1) The Contacts folder can’t be synchronized with Google Contacts (there are several 3rd party apps that claim to do this, but none works worth a darn). Not being able to use one’s Google contacts when on a Chromebook is a significant issue — took me hours to do a one-time migration to the Outlook.com “people” folder, but it gets outdated quickly.
2) To use outlook.com, you must sign up for a Microsoft account – which is OK as it gives you access to many things from Microsoft. However, when you’re working with this email client for multiple accounts, your “FROM” address defaults to the microsoft account email for any new messages. The user CAN’T change to a different “default” FROM address, so you’ve got to remember to manually change the FROM address for EACH new email you send.
3) outlook.com is quite slow to sync with external email accounts, making it un-usable for those two-factor-authentication emails that give you only 3-5 minutes to enter verification info sent when you’re trying to log-in somewhere.
SPARK & EDISON MAIL – Non-starters from a security standpoint as they house and read all of your email on their servers in order to add their “smart mail” functions.
I thought Outlook was going to be the one, until I tried it. I would have thought you would have mentioned that you can’t print from Outlook which is a major omission from any mail program. Emails tend to vanish into thin air shortly after they arrive as well. My search continues.
These aren’t alternative email clients, they are just extensions for Gmail. Useless. Gmail will not work with my email provider.
I thought I would find an email client for all my account via this article but no.
I only have one gmail account and that was for registering this chromebook. Alas, there are no email clients for chromeOS that can handle 6 email addresses from different providers CLEANLY. The ones that I found Thunderbird Online Tab, his horrible, several others that are just to flashy for their own good.
Hey Robert G Miller,
Ah, I remember Thunderbird. That was one I used to work with on a daily basis back then. I’ll try to look into an email management client and see if there are any good ones with a clean UI that’s compatible with ChromeOS and comparable to the standalone Thunderbird. I’ll post an update here if I find one- should only take a few days.
If you have a Chromebook that’s compatible with the Play Store, your options are broadened. Let me see what I can find.
Thanks for your suggestion!
Agreed, thought this article was to provide some insight into an email client that can handle multiple email accounts at the same time, but this article just left disappointed.
My apologies if this post didn’t deliver. I was doing a roundup of email apps that I think would benefit a wide scope of people and a variety of uses. Had no idea that there were so many readers looking for such a specific email client.
I’ll try to find one that’s compatible with ChromeOS and give it a shot. If it’s good enough, I’ll add it to this list if there’s one out there!
Thanks for the thoughts.
Came across your post, and like “Guest1,” I’m searching for a tool that can manage multiple inboxes across multiple providers (e.g. “Work EMail” and “Personal EMail”). Thunderbird does this perfectly but doesn’t run on Chromebook. Need the ability to drag/drop between multiple email providers (“someone sent this to my personal, should be in my work!” kind of thing).
Interesting read, but add me to the list of people looking for a decent email client for ChromeOS. Actually, scratch that, not a decent email client, *any* email client!!
The two you mention are the Gmail one that has been discontinued, and the Outlook one which I don’t really understand as all it does when I find it in the Chrome Web Store is send me to the web page! I have a GMail account for my personal mail and 4 exchange accounts for work. I have been using Android apps (currently Android) which work but are clunky – the biggest problem for me is attaching files – as they’re Android if you try to attach they just show you the root of the Chromebook which is useless as mine (Asus C302) won’t let you save files to root! I end up using a 3rd party file manager to copy files from SD card/Google Drive to a temp directory on root so that I can attach them in an Android app! Maybe I’m being daft but it’s hardly niche – an email account that allows you to attach files!
It’s such a shame as Chrome OS is a good platform for web/email/videos/productivity but with some silly flaws that could easily be fixed…
Yes, failed to address the real issue, most people have multiple mail accounts across various providers, not just one. How is this hard to grasp when offering advice on email clients.